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Filing of other documents, applications, and communications (Social Marine Institute) < Go back

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IMPORTANT WARNING:

If you have an electronic certificate or Cl@ve, please use it to access this service. You can also use this service through a representative, a person you trust, who has a digital certificate or Cl@ve. In both cases, the service will provide proof of your document submission and registration.

If you are a professional, or are otherwise obliged to use electronic means, acting on behalf of an interested party you must use the e-Office service for the procedure you wish to complete by accessing with your electronic certificate or cl@ve. Requests submitted through this service, or with no cl@ve or certificate, will not be processed.

Exceptional COVID19 measures:

Exceptionally, and as long as the current containment measures are maintained, you may submit urgent and non-deferrable written documents, requests and communications via this service without electronically identifying yourself, if you do not have the means to do so.

Please note that, in this mode of submission, your writing or application will not be formalised in the Social Security Electronic Registry and no receipt will be generated for your submission. We may also need to contact you to confirm your identity, verify the data and documentation submitted, or if additional documentation is required

In order to avoid harm to citizens during the current state of emergency the deadlines for processing procedures relating to Social Security benefits have been suspended.

If you need access to the Forms and Templates section, click here.

We remind you of the need to make responsible use of this channel to ensure the delivery of an adequate and effective service.


This service enables you, either in your own name or on behalf of another person, to present written documents, applications and communications to the Social Marine Institute for which there is no specific presentation service on the Social Security e-Office.

About this procedure

Who it is for

People who, either in their own name or on behalf of another person, wish to present written electronic documents, applications and communications to the Social Marine Institute for which there is no specific presentation service on the Social Security e-Office.

What you can do

  • Attach documentation addressed to the Social Marine Institute.

What you need to do it

  • Attach the documents that you wish to send.
  • If you are acting as a representative, you must attach the standardised representation form, which can be found in the accompanying documents section, or any legally valid document that is proof of the representation.

Please note

If you are logging in with a Username + Password (permanent Cl@ve), in order to guarantee a higher level of security, you will be sent a code via SMS to the mobile number that you provided at the time of registration. You must enter this code in order to sign the communication in the electronic register.

The province where you are filing indicates the Provincial Directorate of the Social Marine Institute to which you should address your documentation.

Your connection has a time limit. Therefore, if your session times out while filling in the application form you have to restart the session and complete the items pending.

Uncertified extraordinary service due to current state of emergency (Covid-19):

If you need to process an urgent and non-deferrable request, please fill in all the fields on the online form:

  • For the physically handicapped: DNI/NIE, companies: CIF or other, if you have another identification document.
  • First name and surname(s).
  • Make sure that you correctly fill in your phone number and email so that we can contact you and handle any issues that may occur with your request or communication.
  • Entity to which the communication is directed: Social Marine Institute.
  • The province of the request: indicate the ISM Provincial Directorate for your place of residence.
  • Choose the subject that your request or communication refers to.
  • Please state your request or communication.
  • Attach the supporting documentation (maximum 10Mb). Official applications and forms are accessible via the following link. If the documentation has been successfully attached, a box will appear indicating that the process has been 100% completed.
  • Important: If you make a request do not forget to send a copy of your ID or identification document.
  • Complete the security question and click continue. If the process has been completed successfully, a prompt will appear at the top of the screen.

Recommendations:

  • Please refer all documentation relating to your request  in a single delivery, to facilitate the processing of your application.
  • Please note that we are working to reduce the impact of COVID-19 containment measures on our management, however our response times may be affected. For this we need your collaboration to facilitate the management of this exceptional-circumstance channel.
  • Please do not ask questions about the status of your request via this channel. Our staff will contact you in the event they need to perform any checks or request additional documentation.
  • For the proper functioning of this exceptional-circumstance route for the submission of requests and communications  your collaboration and responsible use of these public services is essential. Thank you for your cooperation.

The total size of the documents to be attached must not exceed 10 Mb.

Next steps

If you are using the service with a digital certificate or cl@ve, after the processing is completed, you will receive an “acknowledgment” in PDF format. If you do not receive the confirmation message, or if you receive an error or failed sending message, you should resubmit the application at another time or use other channels.

If using the service without a certificate, no receipt for your request or communication will be generated, nor will your request be incorporated into the Electronic Registry. This communication will reach the Provincial Directorate that you have selected and will be managed there according to the priority established. In this case, we may need to contact you to confirm your identity, verify the data and documentation submitted, or if additional documentation is required

If you do not receive the confirmation message, or if you receive an error or failed sending message, you should resubmit the application at another time or use other channels.

To access this service check you have the necessary technical requirements.

Attached documentation
Attached documentation
document name Publication date
Modelo normalizado de representación ISM (PDF, 1647 Kb) 11/06/2020
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